Privacy & Cookie Policy

Effective Date: August 08, 2025

At ToolMin.org, we are committed to protecting your privacy. This Privacy Policy outlines what data we collect, how we use it, and your rights as a user of our services.

1. Information We Collect

a. Information You Provide Voluntarily

• Name
• Email address
• Any information submitted through contact or feedback forms

b. Information Collected Automatically

• IP address
• Browser type and version
• Operating system
• Pages visited and time spent
• Referring URL
• Device type

c. Third-Party Services

To enhance performance and protect our website, we use Cloudflare as a reverse proxy and CDN (Content Delivery Network). Cloudflare may temporarily log IP addresses and request headers solely for security and anti-DDoS purposes. These logs are automatically purged and are not used for tracking.

For anonymous visitor analytics, we use Umami, a privacy-first, open-source analytics platform. Umami does not collect personally identifiable information (PII), does not use cookies, and does not track users across websites. All data collected is anonymous and used solely for internal performance evaluation.

2. Uploaded File Data

All uploaded files are processed either locally in your browser or temporarily on our servers.

We do not store, view, analyze, or share your files with anyone.

Unless otherwise stated:

• Files are deleted immediately after processing
• Or automatically removed within a maximum of 60 minutes

3. How We Use Your Information

• To operate and maintain the website
• To improve site performance and user experience
• To respond to inquiries or support requests
• To monitor abuse or misuse
• To analyze aggregated traffic and usage patterns

4. Cookies and Tracking Technologies

We do not use cookies for analytics. Our site uses Umami Analytics, which is privacy-friendly and does not set any tracking cookies.

Some essential cookies may be used for functionality (e.g. dark mode or language settings), but no marketing or cross-site tracking cookies are used.

Types of cookies we use:

• Essential: Required for basic functionality
• Analytics: To understand how users interact with the site
• Functional: To store user preferences
• Marketing (if applicable): For targeted advertising (opt-in only)

You can manage or disable cookies via your browser settings.

5. Sharing of Information

We do not sell or rent your personal data.

We only share data:

• With trusted providers (e.g., hosting, analytics) under strict confidentiality
• When legally required
• To protect our website and users from harm

6. Data Security

• 🔒 Encrypted HTTPS connections
• Limited access to servers and infrastructure
• Auto-deletion of uploaded files

Note: No internet transmission or storage system is 100% secure, but we take all reasonable measures to protect your data.

7. Data Retention

Uploaded files are not stored unless explicitly required by a tool and stated clearly.

Other personal data (e.g., contact form submissions) is kept only as long as necessary to fulfill the request.

8. Your Rights

You may have the right to:

• Access your data
• Request correction or deletion
• Object to data processing
• Request data portability
• Withdraw consent (where applicable)

To exercise these rights, contact us at: dev@toolmin.org

9. Children's Privacy

We do not knowingly collect or process data from individuals under the age of 13.

10. Changes to This Policy

This policy may be updated. All changes will be posted on this page with the updated effective date.

11. Contact Us

If you have questions or concerns about this Privacy Policy, you can reach us through the following methods:

✉ Email: dev@toolmin.org

☎ Contact Page: https://www.toolmin.org/contact